I BS – Page 2 – impromptuz

CHANEL Coco Game Center 2018 香港站

#COCOGAMECENTER @ Hong Kong

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感恩忘記忘傘

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今天香港三號風球，各區也下著傾盤大雨。
（其實風球也是香港一大特色；香港般的狂風大雨在美國和成都是很罕見的）

我是傻人，今天下班卻偏偏忘了從辦公室把傘拿走。
（今早回到公司後還很聰明地把傘打開吹乾）

今天下班剛巧與不太熟的同事同路去地鐵，已經很累，不想social。我還望一望手袋，有沒有藉口可以說漏了什麼要回公司拿？沒有呀（當時卻想不到我真的遺留了傘子）

因為忘傘，我與同事由東涌站到南昌站排排坐，也不錯的catch up了一下工作以外的事情。也不是太難受。

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回到大圍，大大的雨點滴滴答答的打在小巴車身上。
我已經做好準備，下車後一定會變落湯雞。

「轉彎有落！」居然車上還有另外2人跟我一齊下車。
一個是靚仔，正！可以同靚仔share傘。誰知道他走了反方向=_=
另一個是女仔。
我立刻追上前：「你可唔可以遮埋我呀？」
「可以呀！你今日都唔戴遮！？」
「係呀哈哈漏咗係公司。你係咪住xx花園？」
她笑說加點無奈：「我同你住同一座架！」

（轉返廣東話先）
真係無比尷尬哈哈。因為我完全唔認得佢。
不過好多謝佢，由於我地住同一座，我地真係完全同路，
我都唔需要做落湯雞了！

我真係好lucky呀！感恩！

GTD: Google Keep + Google Calendar

After capturing all my raw thoughts by boogie board or memory palace / mind palace (see earlier post on “The GTD Capture Tools: Memory Palace, Boogie Board”) , the next step in the GTD system (“Getting Things Done” by David Allen) is to clarify the stuff into meaningful categories.

Here comes Google Keep and Google Calendar. (Evernote should be better but too bad my office blocks the software!! urgh).

Google Calendar – time-sensitive items ONLY!

any time-specific action (e.g. time to renew my monthly MTR pass)
any time-specific appointment (e.g. meetings, lunches, dinners, seminars)
any anniversaries or holidays

Google Keep – everything else!

Once I have written down a raw thought, I would then transform it into (1) actionable step + (2) label them accordingly in Google Keep. It could be personal, work-related, basically anything that you think you should bear in mind.

Actionable step should be specific and easy to understand, e.g. “To discuss with my boss on xyz deal”, “to put these coins into my piggy bank”, “to read these FB saved links by today.”, “to dye my hair”.

For my tailor-made labels, they are:

To Contact – these are “Next Action”. Need to execute.
To Do – these are “Next Action”. Need to execute.
Pending – these are the stuff I am waiting for other replies. Can only action when someone else responded / completed it for me. I can check the list regularly and follow up when ineeded.
Someday / later – not urgent but good to remind myself from time to time. say, Visit Guangzhou K11.
Reference – some links and notes. They are NOT actions.
!QUICK – anything can be done in 5 seconds but I couldn’t do it now (e.g. to shred a paper in my handbag once arrived office..)
!TODAY – it is like an urgent category, must look into these by today.
errands
General – some general reminders in daily life, say Read HKET every day.
#MT – some MT related tasks.
#Wedding – this is project specific.
#Boss – this is for my boss -related tasks.

The GTD Capture Tools: Memory Palace, Boogie Board

The very first step of “Getting Things Done” (GTD by David Allen) is to capture what has our attention and get the stuff all out of our mind (externalisation of my RAM).

To make sure we can keep a habit of keeping nothing in our mind, we need to have a trusted system / collection tools in place.

I have minimised the number of my collection zone into a few only, and I make sure I empty them regularly. They are my boogie board (電子板) and my mind palace / memory palace. They have become part of my lifestyle in order to capture any valuable thoughts at anytime! I become less overwhelmed and anxious when I can always offload my ideas to a safe place.

I like my boogie board because it is erasable with a click. It is light to carry. And I could always take a photo if I need to record them.

I have given up using any kind of post-it note / notebooks. I make sure that I only have one single “taking note” tool in my life so I won’t be wasting time searching for my notes.

I also use memory / mind palace (see post on “Moonwalking with Einstein”) when I have no way to jot down my thoughts physically E.g. during shower!! It works quite well. After the shower, I will immediately write them down / simply do it (if less than 2 minutes).

After boggie board and mind palace, I will then migrate them to Evernote or Google Keep as actionable steps (Step 2 of GTD – Clarify) (e.g. to call Herman to schedule meeting with wedding deco company) with appropriate tagging or labels. (#to contact, #wedding, #pending, #someday/later, #reference)

Ridiculous enough, my company has recently blocked Evernote, so I have switched to Google Keep. I like Evernote more because it shows the exact number of actions in each category. I have a better grasp of the volume I am dealing with in each category of life.