Mark all events (that you have to be present either virtually or in-person), time-dependent reminders/deadlines, and holidays/birthday/anniversary in Google Calendar.
Include all meeting details (e.g. Zoom link, venue, agenda) in the meeting description.
Color-code them accordingly for easy visual reference (e.g. leisure/family=purple, regular meeting =blue, other work events = green, etc). Can use emoji too to save time reading wordsss.
To get a head start of the week, review calendar (both upcoming & past events in the previous & upcoming 2 weeks [i.e. 4 weeks]) everySunday night
Microsoft Outlook
Set Conditional Formatting rules (View->View Settings->Conditional Formatting) to differentiate emails visually for easy reference
e.g. Email from boss –> set large font size & different font color
Regular newsletter –> font color in grey
Use folder to sort e-mails
e.g. if you are an account manager, then you may sort emails according to account
To save time, save regular e-mail lines for quick copy & paste
e.g. “If you have any further queries, please do not hesitate to contact me.
“If you need any further information, please feel free to contact me.”
Google Keep
Google Keep should be the 1st & ONLY station to collect & save your thoughts (of all kinds)
Pin important notes on top. E.g. any roster / charts? any inspirational quotes? any procedure that you refer to every day?
Color your notes accordingly to make it visually clear
Put hashtag on your notes (e.g. #pending, #todo) and combine with Getting Things Done (GTD) method (See blog post: GTD: Google Keep + Google Calendar)
Archive your notes that you seldomly refer to (but still useful ones), e.g. How to use your dishwasher? Shuttle bus timetable
iPhone
Strategically position your most-used Apps (e.g. FB, IG)@ nearest to your fingertip
Review your Notification Settings to minimize distractions –> only pick the most important notifications, e.g. news and calendar.
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