- Mark all events (that you have to be present either virtually or in-person), time-dependent reminders/deadlines, and holidays/birthday/anniversary in Google Calendar.
- Include all meeting details (e.g. Zoom link, venue, agenda) in the meeting description.
- Color-code them accordingly for easy visual reference (e.g. leisure/family=purple, regular meeting =blue, other work events = green, etc). Can use emoji too to save time reading wordsss.
- To get a head start of the week, review calendar (both upcoming & past events in the previous & upcoming 2 weeks [i.e. 4 weeks]) every Sunday night
- Set Conditional Formatting rules (View->View Settings->Conditional Formatting) to differentiate emails visually for easy reference
- e.g. Email from boss –> set large font size & different font color
- Regular newsletter –> font color in grey
- Use folder to sort e-mails
- e.g. if you are an account manager, then you may sort emails according to account
- To save time, save regular e-mail lines for quick copy & paste
- e.g. “If you have any further queries, please do not hesitate to contact me.
- “If you need any further information, please feel free to contact me.”
- Google Keep should be the 1st & ONLY station to collect & save your thoughts (of all kinds)
- Pin important notes on top. E.g. any roster / charts? any inspirational quotes? any procedure that you refer to every day?
- Color your notes accordingly to make it visually clear
- Put hashtag on your notes (e.g. #pending, #todo) and combine with Getting Things Done (GTD) method (See blog post: GTD: Google Keep + Google Calendar)
- Archive your notes that you seldomly refer to (but still useful ones), e.g. How to use your dishwasher? Shuttle bus timetable
- Strategically position your most-used Apps (e.g. FB, IG) @ nearest to your fingertip
- Review your Notification Settings to minimize distractions –> only pick the most important notifications, e.g. news and calendar.